How to Create an Airbnb Owner Statement (With Example)

If you manage short-term rentals for other owners, a monthly owner statement is the document they'll judge you by. A clear one builds trust and keeps owners for years. A confusing one leads to questions, disputes and eventually a lost client.

Here's what a good owner statement includes, how to handle the tricky parts, and a worked example.

What to include

1. Header: your business name and contact, the owner's name, the property and the statement period.
2. Performance summary: number of bookings, nights booked, occupancy and average nightly rate. Owners love this part.
3. Revenue: accommodation revenue, cleaning fees collected and platform fees.
4. Your charges: management fee, any fixed monthly fee, and cleaning fees you kept to pay the cleaner.
5. Expenses: split into expenses you paid (to be reimbursed) and expenses the owner paid directly (shown for their records).
6. The bottom line: the owner's net income for the period, and the amount to settle.
7. Detail: every booking and every expense listed underneath, so nothing looks like a lump sum.

The tricky part: which way does the money flow?

There are two common setups, and your statement should make the direction obvious:

• Payouts go to you. You receive the platform payouts, deduct your fees and reimbursable expenses, and transfer the balance. The statement ends with "Amount due to owner."
• Payouts go to the owner. The owner receives the payouts, so the statement works as your invoice. It ends with "Amount owner owes co-host."

Worked example

A lakeside cabin, September, 4 bookings, 13 nights (43% occupancy), management fee 20% of gross rent, payouts go to the co-host:

Notice that the amount due to the owner ($2,974.27) is higher than their net income ($2,856.05). That's because the owner already paid the $118.22 electric bill themselves. It's still shown on the statement so their records are complete, but it isn't deducted again.

Tips that keep owners happy

• Send it on the same day every month — for example by the 10th.
• Attach receipts for anything you're asking to be reimbursed.
• Book by check-in date. Assign each booking to the month it checks in, and say so, so long stays over month-end don't cause confusion.
• Round fees per booking so the line items add up exactly to the total.
• Add one line of commentary: "September was slower because of the school calendar; October is already 70% booked." It shows you're paying attention.

Stop building statements by hand

Our Owner Statement & Tracker does all of the above automatically in Google Sheets or Excel. Log each booking and expense once, pick a property and a month, and the statement — including the booking and expense detail and the right settlement direction — fills itself in, ready to download as a PDF.

Just getting started? Try the free Quick Quote Calculator first to see what a property could earn.